Rental Unit Move-In / Move-Out Inspection Record
This Inspection Record (the "Record") is made between [Landlord or manager name] ("Landlord") and [Tenant name(s)] ("Tenant") for the rental unit at [Premises address (including unit)] (the "Premises"), leased under the lease dated [Date of the lease] (the "Lease"). This Record is the: [This inspection is the], conducted on [Inspection date]. Landlord and Tenant, or their representatives, walked through the Premises together and recorded the condition of each area below. Landlord and Tenant are each a "Party" and together the "Parties".
1. Purpose; Ratings
The Parties make this Record to document the condition of the Premises at the start or end of the tenancy, so that when the security deposit is accounted for both Parties can distinguish damage from ordinary wear and tear. Each area is rated "Good" (clean, undamaged and working), "Fair" (functional but showing wear, marks or minor defects described in the notes), "Poor" (damaged, dirty or not working as described in the notes) or "N/A" (the Premises have no such area or item). The notes for each area describe every scuff, stain, crack, chip, missing item and non-working fixture the Parties observed, and control over the rating where they differ. Anything not noted is presumed to have been in good condition.
Each area was inspected for walls, ceilings, floors and floor coverings, windows, screens, blinds or drapes, doors, locks, light fixtures, switches, outlets, closets and shelving, and any fixture or appliance located there, unless the notes say otherwise.
2. Entry, Living and Dining Areas
Entry, hallways and stairs: [Entry and hallways]. Notes: [Entry and hallways: notes]. Living and dining areas: [Living and dining areas]. Notes: [Living and dining: notes].
3. Kitchen
Cabinets, drawers, countertops, backsplash, sink, faucet, floor, walls and lighting: [Kitchen: cabinets, counters, sink, floor]. Notes: [Kitchen: notes]. Appliances, including range and oven, range hood, refrigerator and freezer, dishwasher, microwave and garbage disposal, each of which was switched on and tested: [Appliances: range, refrigerator, dishwasher, microwave, disposal]. Notes: [Appliances: notes].
4. Bathrooms
Bathroom 1, including toilet, sink and vanity, tub or shower, tile and caulking, mirror, exhaust fan, towel bars, water pressure and drainage: [Bathroom 1]. Notes: [Bathroom 1: notes]. Bathroom 2: [Bathroom 2]. Notes: [Bathroom 2: notes (or "N/A")].
5. Bedrooms
Bedroom 1: [Bedroom 1]. Notes: [Bedroom 1: notes]. Bedroom 2: [Bedroom 2]. Notes: [Bedroom 2: notes (or "N/A")]. Bedroom 3: [Bedroom 3]. Notes: [Bedroom 3: notes (or "N/A")]. Any additional bedroom or room not listed is described in the notes for the nearest listed area.
6. Laundry, Storage and Exterior
Laundry area and any washer, dryer, storage room or closet supplied with the Premises: [Laundry and storage]. Notes: [Laundry and storage: notes]. Garage, carport, driveway, yard, landscaping, fences, patio, balcony, exterior doors and exterior lighting: [Garage, yard, balcony and exterior]. Notes: [Exterior: notes].
7. Systems and Safety Devices
Heating, air conditioning, thermostat, water heater and visible plumbing, each of which was operated during the inspection: [Heating, cooling and water heater]. Notes: [Systems: notes]. Smoke detectors and carbon monoxide detectors: [Smoke and carbon monoxide detectors]. Evidence of pests, insects, rodents, mold or water intrusion: [Evidence of pests or mold]. Notes on detectors, pests and safety: [Detectors, pests and safety: notes]. Landlord shall repair or replace any non-working smoke or carbon monoxide detector before Tenant occupies the Premises, and Tenant shall test detectors monthly and replace batteries during the tenancy as the Lease provides.
8. Keys and Access
At move-in Landlord delivered to Tenant, and at move-out Tenant returned to Landlord, the following: [Door keys issued] door key(s), and: [Other keys and access devices]. Tenant shall not duplicate keys or share access codes without Landlord’s consent, and shall return every key and device at move-out; the reasonable cost of re-keying or replacing a lost key, remote or fob may be charged to Tenant as the Lease and the law of the State of [Governing law (state)] allow.
9. Meter Readings
Utility meter readings taken on the inspection date, to fix the point at which responsibility for utility charges passes between the Parties: electric [Electric meter reading (or "N/A")]; gas [Gas meter reading (or "N/A")]; water [Water meter reading (or "N/A")]. Where a utility is billed to Landlord and reimbursed by Tenant, charges shall be apportioned from these readings.
10. Tenant’s Comments
Tenant’s additional observations, or disagreements with any rating or note above: [Tenant comments or disagreements (or "None")]. Where the law of the State of [Governing law (state)] gives Tenant a period after receiving this Record to add items or object, Tenant may do so by written notice to Landlord within that period, and any such notice is part of this Record. A comment by Tenant does not by itself change a rating, but the Parties agree that the comment is evidence of the condition Tenant observed on the inspection date.
11. Effect of this Record; Deposit
The Parties agree that this Record accurately describes the condition of the Premises on the inspection date, subject to Tenant’s comments in Section 10. At move-in, Tenant accepts the Premises in the condition recorded, and Landlord shall repair within a reasonable time any item rated "Poor" that affects habitability or safety and any other item Landlord agrees in writing to repair. At move-out, the Parties shall compare this Record with the move-in Record, and Landlord may deduct from the security deposit only the reasonable cost of repairing damage beyond ordinary wear and tear, cleaning needed to return the Premises to their move-in condition, and any other amount the Lease and the law of the State of [Governing law (state)] allow, and shall account for the deposit in writing within the time that law requires.
This Record is not a waiver of any latent defect that could not reasonably be seen at the inspection, and it does not replace any statutory inventory, statement or notice that the law of the State of [Governing law (state)] requires Landlord to give, which Landlord shall provide if it is not satisfied by this Record.
12. General
This Record is part of the Lease and is governed by the laws of the State of [Governing law (state)]. It may be corrected or supplemented only in a writing signed by both Parties, or by Tenant’s timely written notice under Section 10. Photographs taken at the inspection and attached to this Record when it was sent for signature are part of it. If any provision is unenforceable, the remainder stays in effect. This Record may be signed electronically and in counterparts, each an original and together one instrument, and the electronic execution record, timestamps and document fingerprints kept by the signing platform are conclusive evidence of when each Party signed and of the version signed.
Signatures
Landlord or Manager · Tenant